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3 reasons why you need to invest in DRM

DRM technology is critical for both creators and for administrators in organizations that deal with sensitive documents

The internet revolutionized the way intellectual property is shared, and it’s easier than ever to get content, such as ebooks, movies, online videos, music, and much more, to an audience. Of course, intellectual property isn’t just creative work being shared online. Maybe you need to send some sensitive documents for work over to a team member, and you need to know they’re protected.

Unfortunately, the rise of the internet has also made it easier than ever for malicious parties to intercept and copy intellectual property, even while flying in the face of copyright law. This is where DRM comes in.

A digital right management software solution gives owners of digital assets control over who can use, change, or copy their property, as well as the surrounding conditions. DRM technology is critical for both creators and for administrators in organizations that deal with sensitive documents and data in order to keep their files secure and avoid any unauthorized use or copyright infringement. Here are just three reasons why you need digital rights management.

1. DRM cuts down on piracy.


This is the DRM use that most people are likely to be familiar with. Whether it’s ebooks, music, video games, or other digital content, the internet and torrent sites made it extremely easy for one person to obtain copyrighted material and share it with others online, thus resulting in reduced revenue for the content creators. This was seen notoriously in the music industry, and it even made a comeback during COVID-19. While content owners can launch lawsuits or file DMCA requests, it’s better to prevent these incidents in the first place.

A DRM system encrypts files and ensures that they can only be accessed with a key on an appropriate device. Generally, a person receives the DRM key as part of the purchase of a digital product or when they’re given access to a document. A digital rights management solution might tie the digital media product to the device it’s activated on to cut down on the ease of sharing. With reliable DRM, malicious users will have a much harder time accessing your files through digital piracy in the first place.

2. DRM helps control access to information.


DRM isn’t just to protect artists and creators—it can also be used to secure confidential documents, such as financial information, operations reports, or customer data for a large enterprise. It’s hard to overstate the importance of cybersecurity for organizations that deal with sensitive information, and DRM can help ensure the encryption of all important files and ensure that only people with the proper permission can actually see them.

Digital rights management is an integral part of securing a reliable virtual data room, where professionals can access, edit, and share sensitive documentation on a more secure platform than traditional online folders like Google Drive. The need for this kind of digital space arises most frequently during the mergers and acquisitions process, where companies essentially combine their assets. This may be for the purpose of the companies joining to become a new entity, or when a large organization essentially purchases another one.

Either way, business leaders will need a convenient way to access all documentation for the creation of contracts and to consolidate access. Naturally, they can’t risk just anyone getting their hands on this information, and a DRM system protects the entire room, and its contents, from unauthorized use.

3. DRM control is long-lasting.

Perhaps the best thing about DRM for enterprises is the fact that access to digital content can be rescinded if the original owner requires it. In the earlier example of an M&A, if one party decides that the arrangement isn’t going to work out, each party with paperwork in the virtual data room can immediately revoke access. Access will be revoked even if the documents were already downloaded, so there’s no way that someone from outside of the organization could view their sensitive records.

Of course, this kind of revocation of access also applies to other digital products with DRM codes. For example, if you don’t keep up a subscription to a subscription service, you’ll lose access immediately. This is also the case if you fail to renew a license you need to use specific software.

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