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The art of project management: Orchestrating success in software development

Mastering the art of project management helps development teams complete projects on time and in the most efficient way.

project management is setting up points of interest on a map.
Image: Unsplash

Agile project management empowers developers to break large projects down into manageable tasks that are delegated to different members of the team. Project management that follows the agile approach will:

  • Speed up development
  • Allow for adaptability
  • Encourage fast changes

Agile project management: Adapting to changing requirements and priorities

Following agile project management practices means being able to adjust to new:

  • Requirements: Software requirements change and evolve over time. Managers must have a pulse on the industry, be able to meet new requirements, and even predict requirements to stay relevant.
  • Priorities: A priority today may change tomorrow. Zero-day security issues will take priority over something like small menu adjustments. Being agile allows for priorities to shift rapidly while maintaining a sense of cohesion throughout the entire process. 

Compared to something like Scrum, where reaching goals as fast as possible is a priority, Agile development management offers the key benefit of allowing for changing priorities.

However, agile practices still allow for rapid changes and development while prioritizing flexibility.

Effective communication: Bridging the gap between stakeholders and development teams

Development teams benefit from an agile communication approach that helps bridge the gap between development teams and stakeholders. Clear lines of communication are crucial in helping bring the vision of stakeholders to life.

However, agile project managers realize that part of the development process is the ease of iteration, which makes it challenging to know where a project will be in the near future.

A well-planned communication strategy allows everyone to be on the same page during the development process and may include the following:

  • Daily updates between stakeholders and developers
  • Standardized form(s) of communication, whether it be via Slack or face-to-face meetings between project leads and business stakeholders
  • Show and promote updates in a visual manner to stakeholders to help them understand where the project stands today

Communication must hit on all of the points above and allow for work status to be visible to business stakeholders.

Both teams must be held accountable for maintaining strict communication guidelines that allow both parties to work together in a symbiotic relationship.

Resource allocation and planning: Optimizing efficiency in software projects

happy employees sitting in a meeting
Image: Pexels

Iterative approaches to the development process are beneficial, but they can also lead to chaos if resource allocation is not factored into management. You can maximize the efficiency of the project by:

  • Maintaining a high level of flexibility because resources must be reallocated often to make agile development a success
  • Collaboration among teams, resource owners, and business stakeholders must be a priority, allowing for resources to shift quickly
  • Prioritization of tasks and resources must be considered on a value- and impact-basis

Agile project management must allocate resources based on continuous monitoring and adaptation over time. Efficiency must be a top priority that is addressed daily and may require further resource allocation adjustments to be successful.

Risk management: Identifying and mitigating project risks

One important aspect of project management is risk management. Identifying and mitigating project risks early on will help teams avoid setbacks and roadblocks and respond more quickly when issues do arise.

Risks can be identified via:

  • Brainstorming
  • Interviews with team members
  • Reviewing project dependencies
  • Risk assessment tools

Once the project’s risks have been identified, steps can be taken to mitigate them. Mitigation strategies will depend on the individual risk, but they may involve:

  • Avoiding the risk entirely by adopting different processes 
  • Reducing the likelihood of the risk occurring by implementing different processes or procedures
  • Training the team to be risk-aware and communicate issues as soon as they arise
  • Developing strategies or response processes in case a risk event does occur so that teams can react quickly

Post-project evaluation: Learning and improving for future success

After a project is complete, the work isn’t done. Teams should learn from each project and find areas to improve to help make future projects a success. 

Post-project evaluation is a practice that any reputable software development company in London (or anywhere) will follow.

Moving on to the next project right away or rushing through a project assessment is a recipe for failure. It’s important to evaluate the following:

  • What went right 
  • What could be improved 
  • How well the team worked together

Understanding these important points will help make the next project even better. 

Much of the post-project evaluation process also involves looking at the end product and determining whether you achieved your vision or fell short.

While it may seem like a tedious process, it’s one that will help improve the user or customer experience in the future. 

In conclusion

The sign is close up.
Image: Unsplash

Mastering the art of project management helps development teams complete projects on time and in the most efficient way possible while ensuring that stakeholders are happy with the end results. 

Through proper planning, adopting agile project management practices, allocating resources, performing risk management, and completing post-project evaluations, development agencies can complete projects by the deadline and continually improve future projects.

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Disclosure: This is a sponsored post. However, our opinions, reviews, and other editorial content are not influenced by the sponsorship and remain objective.

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