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Why a JPG to PDF converter is an essential office tech stack

Converting files to PDF is great for streamlining daily office operations. Here’s why a JPG to PDF converter is an essential office tech stack.

person typing on laptop
Image: Unsplash

With technological advancements and new device configurations, it seems there are new file formats introduced every so often.

If you’re a casual tech user, it can be overwhelming and downright confusing to recognize, much less switch between formats like JPG, PNG, and TIFF.

And while these formats have their individual specialties, for most of the population, they only really need one—preferably something easy to access and use. 

A convenient format is especially vital in streamlining daily business operations and workflows. For example, you need to send documents between different teams regularly or to PDF merge/edit files.

Turning files into PDF format, in this case, will improve efficiency. As such, having a JPG to PDF converter makes for an excellent addition to your tech stack.   

This article touches on the key differences between JPG and PDF, the advantages of using the PDF format, and why a JPG-to-PDF converter is an essential tool.  

JPG and PDF defined 

computer and cup of coffee with pdf reader
Image: Unsplash

JPG or JPEG (Joint Photographic Experts Group) is one of the most commonly used lossy compression methods for digital images.

However, JPG usually achieves 10:1 compression with little compromise to image quality. This makes it an ideal file format in the digital photography realm. 

Meanwhile, Adobe introduced the PDF (Portable Document Format) in 1992 as an alternative to presenting documents independently of software, hardware, and operating systems.

This programming intention is still a key asset to the file format some 30 years later.   

Where the JPG format falls short 

The JPG format is mainly used for images. Conversely, PDF is designed to handle different text and image-based documents. Generally speaking, JPG file sizes are relatively small.

This is why certain platforms only allow uploading files in JPG format. However, because JPGs use lossy compression, each time you save a file, it loses a bit of image data, affecting quality.

This is where PDF’s compression function becomes preferable since it maintains the original quality of the file you’re sharing.  

Additionally, the JPG format is less suitable when working with text and graphics with monochromes with clear boundaries. It also doesn’t support transparency—a significant part of drawing templates, buttons, and logos.  

Benefits of converting JPG to PDF 

Image: Pexels

Converting JPG to PDF comes with benefits. Below are some of them. 

PDF is a universal format 

Recipients can easily open PDF files regardless of whom they’re sending them to or what device they’re using. There’s no need for special apps and software to view PDF files or to convert an image to pdf.

Plus, most browsers can now open PDF files, be it on desktop or mobile. This ease of use ensures your target recipients can access your content.  

PDF documents are easier to edit 

PDF files can also be easily edited using tools like Adobe reader.

So, for example, if you want to make changes to a JPG document, you can convert it to a PDF file and seamlessly perform edits with simple software. In the office setting, this makes documents easier to sign and update.  

You can check out online sources to find a reliable app for editing PDF documents, like this video:

PDF documents can be password-protected 

Another benefit of using PDFs is their capability for heightened security features. You can implement two types of passwords for PDF files. The user password allows the user to open the file.

On the other hand, the master password allows the file owner to restrict what others can do, including imposing copying, editing, and printing restrictions. 

These security features enable you to protect critical data and intellectual property. For example, unauthorized users can’t copy your images and pass them off as their own.

Security features also help enforce the confidentiality and privacy of data like those contained in bank statements and credit card bills.   

You can compress more content into smaller file sizes 

laptop on desk with a cup of coffee notepad and phone
Image: Unsplash

PDFs allow you to store more substantial data without sacrificing quality.

And because quality is more important than file size, PDFs’ ability to maintain the integrity of images while having the benefits of smaller file sizes (relative to the amount of content in a document) can be invaluable.

In some instances, instead of adding storage space, you can simply convert files to PDF, and you should be all set.  

In addition, PDF files are easier to share on virtually all communication channels, particularly more file size-restrictive ones like email.

And because of its ubiquitous nature, PDF files can be accessed regardless of operating system or device.   

You can store images 

For offices with limited storage space, you can combine multiple JPG files into a single PDF document to store images akin to a catalog.

And using a powerful enough JPG to PDF converter, you can preserve the quality of the original images. This offers added security to your images, preventing unauthorized parties from using your files.  

The PDF format supports interactive functions 

Image: Trusted Reviews

You can add interactive functions when you convert files from JPG to PDF. This allows your document to have features like hyperlinks, music, video, text notes, and other file attachments.

Interactive functions make sending information more efficient. On top of that, they make your content more engaging.  

In the office setting, the files you send out become more informative. For instance, you can send a memo or newsletter with links to a registration form, webinar, or any other pertinent landing page.   

The PDF format assists in data encryption 

Apart from keeping your documents password-protected, you can enjoy more secure data transfers since PDF format assists in data encryption.

This means that when you send a PDF file, a digital signature is required to confirm authenticity. As such, third parties won’t be able to read your data easily.  

Last but not least, you don’t have to worry about malware and other viruses compromising the safety of your documents and their content. Thus, files are easier to share and are more secure.  

Final words 

Despite being over three decades old, PDF remains one of the most useful file formats. It’s lightweight, easy to share, secure, and maintains image quality, making it a practical format choice with plenty of applications.

And with the wealth of web tools to convert files from virtually any format to PDF, it’s practical to employ the universal format, particularly in an office setting.

So, if your company has issues with accessibility, shareability, and storage space, try converting your files to PDF and leveraging its many benefits to streamline your operations.  

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