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How email forwarding works in Gmail

Want to set up automatic email forwarding in Gmail? We’ve got you covered.

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Email forwarding is a feature that is possible with almost all email service providers, including Gmail.

Gmail offers two ways to forward emails so that you can send them to another account – manual and automatic. Depending on where you plan on forwarding the email can determine which method is best for you.

If you need a little help understanding email forwarding in Gmail, then no worries, we’ve got you covered.

Manually forwarding an email in Gmail

how to forward an email in gmail
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Forwarding an email from a Gmail account to another email address is possible with only a few clicks. It doesn’t make any difference if you are using the browser version or the apps for tablets and phones. 

Here’s how you do that:

  1. First, log on to your Gmail account
  2. Open the email in question that you want to forward
  3. You can find the three-dot icon (either next to the Reply button or in the top-right corner of the email) 
  4. Press Forward
  5. Type or Insert the email address to which you want to forward that particular email
  6. Press send

Forwarding multiple emails simultaneously 

Gmail only allows forwarding one email at a time. However, there is a workaround with the help of a Chrome browser extension called Multi Email Forward. With its help, users can forward up to fifty emails simultaneously.

So, before you start using this extension, you need to add it to your Chrome browser. To install the Multi Email forward extension, you need to follow these simple steps:

  1. Go to Chrome’s web store
  2. Type Multi Email forward in the search bar to find this extension (or click here)
  3. Add it to your Chrome browser, as you would do with any other extension
  4. Follow the instructions on how to connect this extension to your Gmail account

Once you are done with the setup, you can begin to forward emails in Gmail:

gmail chrome extension for forwarding mass emails
Image: Multi Email Forward
  1. Open your Gmail account in your Google Chrome browser
  2. Select as many as fifty emails from your inbox
  3. Press the Multi Forward Button that is located at the top of the screen
  4. Now, choose how you want to send the emails from the drop-down menu
  5. Type or insert the email address of the recipient to finish the process

Note: You can choose to send each email as a separate one, combine all of the emails into one, or all emails in one email but with each email added as an attachment.

Automatically forwarding an email in Gmail

automatic forwarding in gmail
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Automatic forwarding is a convenient way to have emails from different addresses forwarded to one address. Here is how to make it happen: 

  1. Log in to your browser-based Gmail account
  2. Press the Gear button in the right top, then select See All Settings
  3. Select the Forwarding and POP/IMAP tab at the top of the page
  4. Select Add a forwarding address
  5. Type the address you wish to forward to and select Next
  6. Open the email account that you are forwarding to
  7. Click the verification link in the message that you get from Gmail
  8. Back in your Gmail account, navigate to the Forwarding and POP/IMAP tab once again
  9. Press Forward a copy of incoming mail to the intended address
  10. Decide what to do with Gmail’s copy of your emails
  11. Press Save Changes

How to forward only selected emails

In case you want to forward only a particular set of emails, you can do that with the help of a filter.

  1. Log in to your Gmail account in your Google Chrome browser
  2. Select the dropdown arrow in the Search bar to enter filter criteria
  3. Enter the criteria you want then select Create Filter
  4. On the next page, select the Forward option and enter the intended email address
  5. Select Create filter

Note: You can filter email by the recipient, subject line, or messages that contain certain words.

How to stop email forwarding in Gmail

disable email forwarding in gmail
Image: KnowTechie

When you want to stop forwarding emails to another email address, you just need to follow a few simple steps:

  1. Open your browser-based Gmail account
  2. Press the Gear button in the right top, then select See All Settings
  3. Select the Forwarding and POP/IMAP tab at the top of the page
  4. Access the Forwarding section and choose Disable forwarding
  5. Press Save Changes

There you have it! That’s everything you need to know about forwarding emails in Gmail. While some of the features take a little while to set up, they can be a great help if you have recently switched email addresses or need to keep a record from certain senders.

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