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How to add a signature in Gmail

Manually typing out a signature on Gmail is too much work, here’s how to add a signature at the end of each email.

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Image: KnowTechie

By now, most people know that it’s pretty customary to add a signature at the end of emails. But it can be a pretty big hassle to manually type out a signature every time. That’s why we want to show you how to add a signature in Gmail

When you create a signature on Gmail and add it to your email address, it can save you loads of time. Instead of having to type out your signature every time you send a new email, the Gmail app will add your signature to the end of the email for you.

Gmail signatures aren’t necessarily the easiest setting to find. With tons of menus and settings options, it can be pretty difficult to find your way to the right place. Luckily, we’ve got you covered with step-by-step instructions to the Gmail signature settings menu. 

Why you should add a Gmail signature

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Image: Google

As we noted earlier, adding Gmail signatures can save you a bunch of time in the long run. Email signatures can end up being pretty long, depending on where you are sending them from. 

READ MORE: How to disable Gmail offline mode and clear the cache

And a good email signature can set you apart from other emailers. But, if you don’t want to have to type out your entire signature every time, you will need to create a signature in Gmail. 

You can even create multiple signatures that you use depending on who you are emailing. But we’ll get into that a little later. 

How to add a signature to Gmail from desktop

First, we’ll take a look at the place where you’ll likely be using Gmail the most. Adding Gmail signatures on your computer requires you to head the Gmail website in your browser. 

  1. Log into Gmail and click the cogwheel settings menu
gmail cogwheel settings
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  1. Click See all settings
gmail see all settings
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  1. Scroll down and find the Signature section and click Create new 
gmail create signature
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  1. Select a name for the signature and click Create (this just helps identify the signature, it’s not what the signature will actually say)
gmail signature name
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  1. In the box to the right, type out your signature. You can format the signature with images or different text styles.
gmail signature 1
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  1. Under the signature text box, select if you want the signature on new emails, replies, or both
gmail signature reply new messages
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  1. When you’re finished with the signature, scroll down and select Save Changes
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READ MORE: How to change Gmail’s spam settings and customize the filter

And that’s how you create your first signature in Gmail. If you want, you can even use this same method to set up additional signatures after the first one.

For example, you can have one signature that you use on new emails and another that you use for replies and forwards. 

gmail multiple signatures 1
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And if you’re ever wondering, “How do I change signatures in Gmail?”, you can easily switch between your various signatures while you are composing an email.

change gmail signature
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In the email window, you can click the Insert signature button at the bottom to choose a different one. Gmail will automatically replace the old signature with the new one you chose. 

How to add a Gmail signature through the mobile app

amp for gmail shown on blue background
Image: Google

If you use the Gmail mobile app on your Android or iOS device, you can also add a signature on that device.

But it works a little different than the desktop version of Google’s email service, as you can only set one signature per email address on mobile. Nonetheless, here’s how you do it:

  1. In the Gmail app on your device, select the hamburger menu
gmail mobile hamburger menu
Image: KnowTechie
  1. Choose Settings at the bottom
gmail mobile settings
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  1. Select the appropriate Gmail account
gmail mobile choose account
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  1. Scroll down to the General section and find the Mobile signature option
gmail mobile signature 1
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  1. Type in your signature and select OK
gmail mobile confirm signature 1
Image: KnowTechie

And that’s how you add a mobile Gmail signature on Android or iOS. As you can see, you don’t have quite the formatting options that are available for desktop signatures on Gmail. 

Additionally, there’s no way to set up multiple signature options on the Gmail mobile app. If you set up a mobile signature, it will add to every email you send, no matter what.

You can manually remove the signature from the bottom of an email. But there definitely aren’t the same customization options on mobile as there are on desktop. Still, the mobile signature option is there on iOS and Android if you need it. 

Email signatures set you apart from other emailers

There’s everything you need to know about setting up Gmail signatures. Having a nice email signature can set you apart from other emailers, meaning your messages will be read more often. 

And if you’re using Gmail, you have a lot of different options when it comes to signatures. You can have multiple signatures that automatically fill depending on if you’re sending a new message or a reply. 

You can even easily switch between your stored signatures, as long as you’re on the desktop version of Gmail. Just make sure you don’t accidentally delete your account when you’re navigating the settings.

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